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Current Opportunities

Lead Grants Officer

Position Title: Lead Grants Officer
Reports To: Vice President of Grantmaking
Job Level: Exempt
Supervises: N/A
Closing date: Open until filled

(To download a PDF version of this position description, click here.)

POSITION SUMMARY

The Lead Grants Officer plays an essential role in all of First Nations’ grantmaking activities as well as assisting program officers with oversight of community grant partners. Primary responsibilities include overseeing the administration and implementation of First Nations’ grantmaking activities, managing First Nations’ grantmaking database, and working with program officers and others to ensure First Nations’ programs are following policies, procedures and best practices in all aspects of grantmaking.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

  • Monitors and implements grantmaking activities, policies and procedures.
  • Works closely with First Nations’ program officers and community partners to ensure proper grant reporting and compliance.
  • Oversees the First Nations grantmaking database (GIFTS Online).
  • Responsible for data management, development of grant-status reports, monitoring incoming grantee progress reports, grant payments, grant-proposal submissions and overall user interface with the First Nations’ grantmaking system.
  • Works closely with First Nations’ program officers and the finance department to ensure accurate accounting of the grantmaking program.
  • Provides technical assistance and troubleshoots user issues with the online grantmaking system.
  • Works with the vice president to lead efforts to make process improvements in the grantmaking program.
  • Works independently to ensure the grantmaking program is in compliance with best practices and existing policies and procedures, while also ensuring First Nations’ grantmaking program is responsive to organizational and user needs.
  • Implements grantmaking processes, and works with program officers and grant-selection committees, from selection and review meetings, in setting up reporting requirements and payments for new grants and other programmatic needs.
  • Provides reports, responds to database inquiries, and generates grant histories as requested.
  • Participates in annual financial audits as necessary.
  • Trains staff on grant procedures and processes.
  • Prepares and presents Board materials and responds to Board inquiries.
  • Communicates First Nations’ grantmaking policies to grantees and grant applicants.
  • Organizes and plans convenings, annual conferences and site visits as necessary.
  • Develops internal and external peer networks.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree.
  • Minimum of three years of relevant experience (e.g. database management, experience in a nonprofit organization and/or as a program officer/ grantmaker/grantseeker).
  • Knowledge of nonprofit grantmaking and practices.
  • Strong written and verbal communication skills.
  • Strong customer-service orientation.
  • Competent self-starter who will take initiative and work independently.
  • Excellent interpersonal, communication and organizational skills.
  • Strong administrative ability and attention to detail.
  • Ability to organize and meet deadlines for a wide variety of job assignments simultaneously, with minimum supervision.
  • Strong computer skills, including but not limited to MS Office, Excel and PowerPoint.
  • Knowledge of cloud-based database systems.
  • Positive attitude, good people skills and the ability to work closely with people at all levels of experience and proficiency.
  • Demonstrated teamwork.
  • Minimal travel.
  • Sense of humor and grace under pressure.

PREFERRED QUALIFICATIONS

  • Master’s degree.
  • Three to six years of relevant database experience.
  • Experience in grants management, including legal requirements for re-granting activities.
  • Familiarity with grants-management software, Blackbaud Grantmaking (GIFTS Online) preferred.
  • Demonstrated experience working with diverse cultures and specific experience with American Indian communities and cultures desired.

MEASURES of SUCCESS

  1. Project timelines and expectations are met.
  2. Work and performance are aligned with First Nations’ guiding principles and values.
  3. Evaluations represent expected outcomes.
  4. Positive feedback from supervisor on quality and timeliness of work.
  5. Teamwork and collaborations with colleagues.
  6. Successfully manages grantmaking database.
  7. Successfully works with program officers and various users to implement grantmaking processes, policies and procedures.

TO APPLY:

Submit a cover letter, resume and three references to HumanResources@firstnations.org. Please note “Lead Grants Officer” in the email subject line.

Senior Program Officer

Position Title: Senior Program Officer
Reports To: Director of Programs
Job Level: Full-Time, Exempt
Closing Date: Open until filled

 

POSITION SUMMARY

The Senior Program Officer (SPO) is responsible for the strategic planning and management of multi-year, complex projects. The SPO will often direct the efforts of program officers and program associates to implement aspects of various projects. The SPO is also responsible for the management and supervision of direct reports (i.e., consultants, grantees and fellows) providing direction, setting goals, giving feedback and coaching, and ensuring professional development and training.

The SPO will work in close collaboration with other First Nations staff, including the leadership team, senior program officers, program officers and coordinators; the finance department to ensure accurate accounting for grant-related income and expenditures; and First Nations’ development and communications staff members. Overall, the SPO is responsible for ensuring timely, high-quality implementation of assigned programs, which meet budget parameters and evaluation expectations.

 

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

  • Strategic program-area leadership for existing programs and strategies.
  • Overall planning and project management of all projects and grants related to these program areas. Some of these duties may be done by the PO.
    • Develops overall project plan, including key milestones, assigned resources and timelines.
    • Manages and/or implements all aspects of one or more complex projects to include integrated evaluation, monitoring and reporting.
    • Designs evaluation plans and tools.
    • Designs agendas for sessions and workshops at annual conferences and convenings, and ensures the development and implementation of:
      • PowerPoint presentations and webinars, and developing and delivering training curriculum.
      • Workshops and annual conferences including producing written materials like invitations, announcements, agendas, session descriptions, assessments, evaluations.
    • Provides logistics management on reviewing grantee applications, interviewing potential grantees, disseminating grantee awards and organizing convenings.
    • Designs, implements and delivers training and technical assistance curriculum through on-site and off-site trainings and workshops, at conferences, webinars and by phone.
    • Cultivates, develops and maintains relationships with existing and prospective community partners, key stakeholders and funders, as required.
    • Contributes to the conversation in industry forums as an expert in the field.
    • Engages and manages consultants/field staff working under projects.
    • Responsible for the proactive management of project financials and budgets, which may include multiple funding sources.
    • Ensures timely and accurate reporting to funders.
    • Acts as the main project liaison with the accounting department (on assigned projects) to ensure smooth operations between First Nations and its grantees as well as comprehensive project reporting and compliance.
  • Works with the Director of Programs as an active contributor in identifying and testing new program areas and expertise development.
  • Writes reports and contributes to grant proposals and presentation materials for both internal and external audiences.
  • Participates as part of a cross-functional team with Grantmaking to provide direction and support in creating and reviewing grant-specific program designs and proposal development.
  • Maintains excellent relations and communications with coworkers, partners, grantees, fellows and other stakeholders.
    • Fields ad hoc requests for information or assistance from First Nations administration and grantees.
    • Acts as a liaison with government personnel, foundation representatives, stakeholders, consultants, and tribal, public and nonprofit representatives.
    • Fields fee-for-service inquiries/contracts/training.
    • Provides communications, content and updates regarding assigned program areas to be included in the First Nations newsletter, press releases, action alerts, legislative updates, and program areas of the website.
  • Management and leadership of direct reports:
    • Sets direction and goals.
    • Provides feedback and coaching on performance.
    • Conducts the annual performance evaluation.
    • Ensures professional and career development and training as appropriate.

MINIMUM QUALIFICATIONS

  • Master’s degree (MA/MS) in Social Work, Public Health, Public Administration, Business or related field.
  • Demonstrates a level of mastery of Senior Program Officer functions and competencies:
    • Workplan development
    • Evaluation plan and tool development
    •  Proactive budget management
      o Effective management of project resources, including consultants
      o Design and implementation of training and technical assistance plans
      o Effective project management skills
  • Has an extensive external peer network.
  • Ability to travel frequently as needed (up to 2-3 times monthly).
  • Knowledge of and/or familiarity with tribal sovereignty and the historical and contemporary legal development and workings/status of tribal nations.Strong written and verbal communication skills.
  • Exceptional customer service orientation.
  • Ability to present to and facilitate small and large audiences in training or conference settings.
  •  Competent self-starter who will take initiative and work independently.
  • Excellent ability to organize and manage multiple projects/deadlines simultaneously, and work under pressure to meet deadlines.
  • Strong attention to detail.
  • Demonstrated expertise in program management.
  • Strong computer skills, including but not limited to MS Outlook and Office applications (Excel, PowerPoint and Word) and selected other program/project management software.
  • Strong analytical and problem-solving skills.
  • Positive attitude, good people skills and ability to work closely with people at all levels of experience and proficiency.
  • Demonstrated ability to work in a team environment.

 

PREFERRED QUALIFICATIONS:

• Ph.D. degree.
• 7 to 10 years of relevant experience.
• Minimum five years of experience working in a nonprofit organization, (e.g. experience in nonprofit organization and/or as a grantmaker/grantseeker).
• Knowledge and proficiency in the nonprofit sector, nonprofit organizations and nonprofit management practices.
• Knowledge of principles and techniques of nonprofit capacity building, program administration and project management, basic budgeting and cost accounting processes.
• Recognized as a thought leader in philanthropy and specific program areas.
• Demonstrated experience working with diverse cultures/audiences, and specific experience with American Indian, Alaska Native and/or Native Hawaiian communities and cultures.
• Experience in training and/or adult education.
• Published research and articles.
• Supervisory/management experience.

 

MEASURES OF SUCCESS

1. Program timelines and expectations are met.
2. Budget parameters are met.
3. Evaluations represent expected project outcomes, value and program impact.
4. Effective program resource allocation (as measured by supervisor).
5. Teamwork and collaboration with colleagues.
6. Direct reports receive:

a. Frequent feedback and appropriate coaching.
b. Annual performance evaluation.
c. Training and development.

TO APPLY:

Submit a cover letter, resume and three references via email to humanresources@firstnations.org. Please note “Senior Program Officer” in the email subject line.

Before applying, please take the opportunity to review First Nations Development Institute’s website at www.firstnations.org.

Program Officer

Position Title: Program Officer
Reports To: Director of Programs
Job Level: Exempt
Closing Date: Open until filled

 

POSITION SUMMARY

The Program Officer’s primary responsibility is to provide assistance and support to Senior Program Officers or Director of Programs in the administration and implementation of First Nations’ projects. In this capacity duties will include coordination of technical assistance and training, participation in onsite visits, grant management, monitoring consultant work that may include but not limited to developing consultant agreements, monitoring deliverables, and organizing files.

 

Program officer duties shall be performed in a timely manner, with documents, presentations and material developed in high quality in keeping with First Nations brand. Responsibilities also include organizing and maintaining program files; assist with grantee technical assistance needs and reporting, coordinate convenings, and work in close collaboration with First Nations’ Senior Program Officers and the finance department to ensure accurate accounting for grant related income and expenditures.

 

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

  • Assist in the design and development of evaluation plans and tools
  • Assist Sr. Program Officer in developing agendas for sessions and workshops at annual conferences and convening and ensures the development and implementation of:
    • PowerPoint presentations and webinars, and develop and deliver training curriculum.
    • Workshops and annual conferences including producing written materials like invitations, announcements, press releases, agendas, session descriptions, assessments, evaluations.
  • Participate in pre-conference and conference development for FN’s Annual National Leadership Entrepreneurial, Apprenticeship and Development (LEAD) Conference.
  • Assist in the implementation and delivery of training and technical assistance curriculum through on-site and off-site trainings and workshops, at conferences, webinars, and by phone.
  • Review and design reports and presentations materials for both internal and external audiences as directed by supervisor.
  • Maintain excellent relations and communications with coworkers, partners, grantees, and stakeholders.
  • Writes articles for contribution to First Nations newsletter
  • Assist with coordination and delivery of webinars

 

MINIMUM QUALIFICATIONS

  • Bachelor’s Degree.
  • Minimum of two years of relevant experience (e.g. experience in a nonprofit organization and/or as a grant maker/grant seeker).
  • Frequent travel required – 2 to 3 times per month
  • Knowledge of and/or familiarity with the historical and contemporary legal development and workings/status of Tribal Nations.
  • Strong written and verbal communication skills required.
  • Strong Customer Service orientation
  • Competent self-starter who will take initiative and work independently.
  • Excellent interpersonal, communication and organizational skills.
  • Strong administrative ability and attention to detail required.
  • Ability to organize and meet deadlines for a wide variety of job assignments simultaneously, with minimum supervision.
  • Strong computer skills, including but not limited to MS Office, Excel and Power Point.
  • Positive attitude, good people skills and the ability to work closely with people at all levels of experience and proficiency required.
  • Demonstrated teamwork

 

PREFERRED QUALIFICATIONS:

  • Master’s degree
  • Three to six years of relevant experience
  • Knowledge of non-profit organizational structure, legal issues, board of directors, and practices.
  • Demonstrated experience working with diverse cultures and specific experience with American Indian communities and culture desired
  • Demonstrated project management experience

 

MEASURES OF SUCCESS

  1. Program timelines and assigned duties are met
  2. Allocates and utilizes First Nations resources effectively and efficiently
  3. Team oriented and open to collaboration with colleagues
  4. Delivers high quality material, articles, and resources
  5. Provides professional customer service within the First Nations organization and external partners that includes but is not limited to funders and grantees.
  6. Adheres to First Nations Core Values & Guiding Principles
  7. Takes ownership of his/her professional development and career goals
  8. Manages upward to assist with on-time deliverables, projects, and convenings
  9. Direct Reports receive:

a. Frequent feedback and appropriate coaching

b. Annual performance evaluation

c. Training and development